How to Add Players to Your Team in Pickleball Team Leagues

As a team captain, one of the most important administrative tasks is getting your roster set up correctly. Whether you’re adding teammates you already know, letting free agents request to join, or signing up players during team registration, there are a few simple workflows to follow. This guide breaks down each method, explains the settings you should pay attention to, and offers practical tips so you can keep your team organized and ready to compete.

Quick overview: three ways to add players

• Manual add (Add or Move Player) — invite specific players directly from your Team Dashboard.
• Invite code — generate a code that players use to join your team, with options for expiration and usage limits.
• Team registration — add players while completing the team’s registration and payment.
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Before you start: get to the Team Dashboard

Log in at pickleballteamleagues.com and select the league you’re captaining. Click My Dashboard and then choose Team Dashboard. Depending on your role and privileges you might see additional options, but Team Dashboard is where all roster management happens.

Method 1 — Add or Move Player (direct invite)

This is the most common and straightforward approach when you already know the people you want on your roster.

1. 1. From Team Dashboard, click Add or Move Player.
2. 2. Scroll down and click the Add button, then choose Add Players.
3. 3. Search for the player by last name, select them, and add them to the team.
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Once added, the player receives an email with an invite and a direct link to accept or decline. Use this method to maintain control over your roster and avoid unexpected signups. It also keeps your team organized because you are selecting players by name instead of relying on codes.

Tips for using direct invites

• - If you can’t find someone by name, ask them to confirm the email address they used to register on the site. Slight differences in spelling or email can prevent a match.
• - Add players early so they receive the invite and have time to accept before roster deadlines.
• - Keep records of who you invited and when—email notifications can be used as confirmation when managing follow-ups.
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Method 2 — Invite codes (smart for open recruitment)

Invite codes are perfect if you want a semi-open process: share the code with friends, club members, or social channels and let players use it to join. Codes can be customized with expiration dates and usage limits so you stay in control.

1. On Team Dashboard, click the edit pencil next to the team you want to configure.
2. Ensure the invite code is set to active and note the code shown.
3. Optional: set an expiration date, limit the number of uses, or change the code if you want tighter control.
4. Save your changes.
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Free agent requests and invite code settings

You can toggle whether free agents can request to join your team.

• - If you turn on free agent requests, you’ll receive an email when someone requests to join. The notification includes a link to your Team Dashboard so you can review the request.
• - Manage requests under the Player Activities section—approve or deny as you see fit.
• If you only want players to join via a specific invite code, leave requests set to Inactive.
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Best practices for invite codes

• - If you’re posting a code publicly, consider setting a short expiration date or a limited number of uses to avoid unwanted signups.
• - Rotate the code between seasons or when your roster is full to prevent late joiners.
• - Combine codes with a brief announcement that includes expected skills or division information so players self-select appropriately.
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Method 3 — Add players during Team Registration

When signing up for a season, you can add players as part of completing your team registration. This is convenient because it handles roster creation and payment in one flow.

1. - Visit the league page on pickleballteamleagues.com and click Register Now to go to the registration page.
2. - Select Team Registration as the captain and fill out required information such as team name and division.
3. - Add players during the registration prompts, then proceed to payment to finalize the team’s entry.
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This option is also where individual players can sign up using an invite code, and where free agents can register for the league if that’s allowed. Registration-time roster additions are ideal when forming a team for the first time or when recruiting new members at sign-up events.

Considerations for registration-time adds

• - Double-check division eligibility before adding players—late changes may complicate scheduling and placement.
• - If players need to pay separately, confirm they know how the registration flow works and whether you or they will complete payment.
• - Keep a copy of registration confirmation and receipts for your records and to resolve any disputes quickly.
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Managing requests and keeping your roster clean

After adding players, you’ll want to keep track of invitations and pending requests so your roster is accurate.

• - Watch for emails about invite acceptances and free agent requests—these indicate action items.
• - Use the Player Activities area on the Team Dashboard to approve, deny, or remove players as needed.
• - Make sure to save any changes after editing invite codes or roster settings to avoid accidental exposure or stale codes.
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Checklist for captains

1. 1. Confirm you’re on the Team Dashboard and have captain privileges.
2. 2. Decide which method best fits your recruitment strategy: direct add, invite code, or registration-time.
3. 3. Set invite code limits and expiration if using codes.
4. 4. Monitor Player Activities and email notifications for requests and acceptances.
5. 5. Keep records of registrations and payments for your team.
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Final notes

Managing a team’s roster is straightforward once you know where to look. Direct adds give you control, invite codes let you recruit more broadly, and registration-time additions streamline the sign-up and payment process. Use the settings available to protect your roster and ensure players join with the proper permissions.

See the full help document for guided instructions and frequently asked questions:
View Help Document